How to Share Your Outlook Calendar

Outlook Desktop App (Windows)

1. Open Outlook.
2. Click the Calendar icon in the lower-left corner.
3. On the ribbon, select Share Calendar.
4. Choose the calendar you want to share (typically Calendar).
5. Enter the name or email address of the person you want to share with.
6. Select the permission level:
   • Can view when I'm busy – Availability only.
   • Can view titles and locations – Shows meeting subjects and locations.
   • Can view all details – Full read access.
   • Can edit – Allows modifying calendar entries.
   • Delegate – Can manage your calendar on your behalf.
7. Click Send.

Modify Existing Permissions

1. In Calendar view, right-click your calendar.
2. Select Sharing Permissions.
3. Add, remove, or modify permissions as needed.
4. Click OK.

Outlook on the Web (OWA)

1. Open Outlook on the web: https://outlook.office.com
2. Select the Calendar icon.
3. Under My Calendars, hover over the calendar you want to share.
4. Click the three dots ( ... ) next to the calendar.
5. Select Sharing and permissions.
6. Enter the person's name or email address.
7. Select the permission level:
   • Can view when I'm busy
   • Can view titles and locations
   • Can view all details
   • Can edit
   • Delegate
8. Click Share.

Remove or Change Access

1. Return to Sharing and permissions.
2. Adjust the permission dropdown for the user, or click the trash can icon to remove access.